Vashi Cultural Association

MEMBERSHIP RULES

Only Founder Members and Life Members would have voting rights. Other types of members, however, may take part in the deliberations in meetings.
Enrollment of Members :
1. Every person who is to be admitted as a Member shall submit an application in the prescribed form to the ASSOCIATION duly introduced by another life member also declare that she/he accepts the aims and objectives of the ASSOCIATION and agrees to abide by its Rules and Regulations.
2. Application for life membership shall be placed before the Managing Committee who may recommend the application by 2/3rd majority of members present in the meeting. The recommended applications would be set before the Board of Trustees who would be the final decision maker to grant life membership.
3. In case of the Patron Members and Associate Members the application for admission as Member shall be placed before the Managing Committee which will have the power to grant membership with 4/5th of the members present. These members may be admitted without the concurrence of the Board of Trustees.
4. Every member of the ASSOCIATION shall be entitled to inspect, free of cost at the office of the ASSOCIATION with prior appointment from the Secretary at any time fixed by him with the approval of the Managing Committee, a copy of the following documents
  1. Last audited income & expenditure account,
  2. Last audited balance-sheet,
  3. List of the members of the Committee/ASSOCIATION,
  4. The minutes of the General body & Managing Committee Meetings.
  He may also take copies of the above by paying the charges fixed by the ASSOCIATION from time to time.
5. A Founding Member and a Life member shall be entitled to the rights of contesting, proposing, recommending, nomination, and voting in the elections. In the case of Life Members such a right shall be enjoyed only after completion of 2 years of membership.
6. The names and addresses of the Members shall be entered chronologically in the Membership register maintained category wise i.e. Founder Members, Life Members, Patron Members and Associate Members etc. The last known permanent address of the Members shall be recorded in the register. This register shall be up-dated from time to time. The Secretary shall verify the entries at least two months before the Annual General Meeting.
7. No member shall exercise the rights of a member of the ASSOCIATION until all outstanding dues to the ASSOCIATION in his name are cleared.
8. Managing Committee is competent to approve readmission of a member on payment of a readmission fee as may be prescribed.
  1. Not more than 2 members of a family can become Life Members in the Association.
CESSATION OF MEMBERSHIP

The person shall cease to the member of the Association:
1. On his resignation from membership of the Association having been accepted by the Managing Committee
2. On his death.
3. On his expulsion from the membership of the Association.
4. On being adjudged as an insolvent or legally disabled from continuing as member.
5. Expulsion: Any Member acting in contravention of the aims and objects or in any manner derogatory to the interest of the ASSOCIATION shall be liable for recommendation of expulsion on the vote of 2/3rd majority present in the meeting of the Managing Committee. Such a recommendation would be considered by the board of trustees and the final decision would rest with the Board of Trustees after seeking an explanation from the Member in his defense. Upon this decision of the Board of Trustees for expulsion - the Member would be suspended till the time of the next AGM when this decision needs to be ratified with a 2/3rd majority of the members present during the AGM. A member who is adjudged by Court of Law as guilty for acts involving moral turpitude can be expelled without any notice. No appeal shall be admissible against such a decision by the Board of Trustees.
BASIC CODE OF CONDUCT

There is a set of rules as a Basic Code of Conduct. This is meant to be followed by all members of the Association irrespective of their type and class of membership. These rules are to be seen as guidelines for good and gentlemanly behavior. Some of the elements of the code of conduct are
1. Any member who is entrusted with any assignment by the managing committee as a Convener / Leader is understood to have willfully agreed to the assignment and he shall at all time report to the managing committee and would be accountable to it. He will be responsible to execute all decisions taken by him after ratifying the same with the President / Secretary of the Managing Committee.
2. No Member/ MC Member / Convener / Leader of any event can approach any individual/organization/Government body/whatsoever on behalf of VCA, for any assistance, help, donation in any form, services etc unless the same has been discussed in the Managing committee and approved in advance. This will only be deviated in the emergency circumstances when there is no time or scope for any such discussion to take place. In such cases it should be ratified post facto at the earliest opportunity.
3. No Member/ MC Member / Convener / Leader of any event can dispose off / donate / sell any VCA asset of any form / make any Commitment of service/help/donation or assistance to any individual /organization /Government body/whatsoever unless the same has been discussed in the Managing committee and approved in advance.
4. All Members / Managing Committee members / Convener / Leaders of any event must agree that the ultimate decision making authority lies with the Managing Committee. The President and the Secretary of the Managing Committee by virtue of their positions are de-facto decision makers for the Managing Committee. All the members of the managing Committee including the office bearers should also remember that they are responsible to the General Body and Trustees who are the custodians of the Association.
5. Respect for majority decision is the key factor for organizational health. All Member/ MC Member / Convener / Leader of any event must accept such majority decision in good spirit. While every one has the right to give their opinion but once a majority decision is taken every one should respect that majority decision and work according to it.
6. All opinions and criticisms for any other member should be made only in the open forum in the presence of members of the managing committee. Any member indulging in any back biting, irresponsible slander of another member would be deemed to have done a serious misconduct and would invite severe penalties.
7. Necessary disciplinary action will be initiated by the Managing Committee / Board of Trustees against anyone behaving contrary to the above code of conducts and dealt with according to the provisions of Bye-laws as amended from time to time.